How to Cite Documents in eBA Document Management?
1. Activating Indexing in Document Management
Documents hosted in the Document Management module on the eBA web interface, Library to be able to search the contents of the documents level or folder level indexing option is activated. Log in to the eBA web interface to start the index process in the selected directory, In Document Management, the directory (library or folder) where the process will be run is selected.
When the directory is selected, buttons on the toolbar for the actions that can be performed on the selected directory becomes visible. By clicking on the "Properties" button in the toolbar (Figure 3, field 2), access to the properties of the selected directory is provided. In the Properties panel that opens, as can be seen in Figure 3, The Indexing option in the Administration area (field marked with 3 numbers) is selected Yes and the By clicking the Save button, the indexing function is activated in the selected library. Note: If the indexing process is activated at the library level, the whole library Indexing will also be activated in folders. Indexing of all library content if if it is not desired, this process must be performed on a specific folder.
After saving the settings, selecting the directory where the indexing process is activated, the tool Click on the "Index Refresh" button (Figure 4). When the button is clicked, the A warning message is shown that the indexing process of documents has started (Figure 5) and the index is displayed The files in it are queued for indexing. Note: The Index Refresh button is turned on in the main index with the Indexing feature turned on, it should be done only once is enough. When a new folder or file is placed in the directory, the parent that has the index refresh process turned on directory.
For files waiting for indexing, the Index in the Contents panel status column is displayed as "Waiting to be re-indexed".
When the file content is indexed by the system, the information shown in the column is "Indexed" Will appear.
2. Indexing in Document Management Searching an Active Directory
To be able to search the file content in the Document Management section, you can use a indexing must be initiated in the directory and the file contents in the directory must be indexed. System The contents of files with an Index status of "Indexed" can be searched. To perform the search operation, the "Search Content" option is checked in the toolbar and the Search field of a word that may be in the file (Figure 8) and the search process is started.
The file or files containing the information used in the search are displayed on the result screen, as in Figure 9 will be listed. In the search results, the directory where the file is located, the sentence where the searched word is located, and Information such as the person who created the file is shown.
3. License Check After Indexing
If OCR is also enabled for indexing in Document Management, the ABBYY folder By running the LicenseManager application in it, the number of pages remaining for the month can be displayed.