Titles

Title is the job description that people in the organization have due to their positions.

Workflows or authorization processes may need to be treated based on users' title information. For example; In a workflow, it may be necessary to apply for the approval of the person or persons with the title of "General Manager" at a certain stage of the process. In this case, by assigning a title in the relevant flow step, it can be ensured that the approval of the persons with the title of "General Manager" is reduced. If the person with the title of "General Manager" had been appointed instead of the title assignment in this structure, it would have been necessary to make revisions in the process when the title of the relevant person changed. Or according to the title information of any person in the process, the flow can be made to progress with different scenarios.

By making title-based authorizations for access to processes, reports and other menu elements, it is possible to see and hide interface elements according to title.

The list of available titles and the detailed information on these title descriptions can be accessed under the heading "Titles".

Adding a new title-record to the system, existing viewing-title-information or modifying-title information operations are also carried out under this heading.

Clicking on the Titles heading lists all the titles defined in the system in the side panel.

The columns of this title list structure can be sorted, filtered within records, entered into details of an existing record, a new title can be added, or an existing record can be modified.

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Adding a New Title

On the screen where the titles are listed, there is a button called "New" in the upper left corner. Using this button, a new title can be defined to the system.

Clicking on the "New" button will open a blank title information screen to enter the information of the newly defined title.

The fields on the title information screen and the descriptions of these fields are as follows;

Feature	Description
Code	Title id information
Description	Definition of the title, description
Status	Specifies the active status of the title. The values it receives;<br/>Active : Title is<br/> activePassive : Title is passive
Transfer Status	Specifies the status of the transfer of the title to the system from external HR applications. The values it receives;<br/>Active : means that the title is transferred to the system with the HR applicationPassive : It means that the title is not transferred to the system with the HR application, it is<br/> managed manually
Type	It is the type information of the title in the system. The values it receives;<br/>Regular : Used<br/> for Regular type (Non-Exclusive) titlesSpecial : Special type of users are titles used to perform some special operations (mostly automated jobs)
	If there is a multi-company structure in the organization, all the companies defined in the system are listed in this field, the company information including the title is selected from here
	If there are "Title Properties" defined for titles, the title properties are listed here and the property data of the title to be added is entered in this field

The values of the new title on the title information screen are entered and then the "Save" button at the top of the screen is pressed. Thus, a new title is added to the system.

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After the new title information is entered and the "Save" button is pressed, the newly added title is added to the existing title list.

Display of Title Information

Clicking on a record in the title list will open a screen with the title information of the corresponding record.

The detail information of a title defined in the system can be accessed in this way.

Editing Title Information

From the list of titles, clicking on the row of the title record whose information is to be edited will open the screen with the relevant title information.

After any changes are made to the title information screen, the "Save" button at the top of the screen is pressed to update the information.

Current registration;

The status of the title is being changed and the changes are being saved;

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Thus, the status of the title is taken into passivation.

Best Practice

CORRECT USAGE

• The title id information in the system of title definitions must be unique

:::d anger MISUSE

• If an active title in the system is no longer to be used, the relevant title record should not be deleted from the system. The status of the title must be taken from active to passive

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